Legal guardian responsibilities
I acknowledge that I have legal guardianship of the enrollee.
I understand that I am responsible for all financial obligations incurred relative to this enrollment and agree to the fees and policies stated in the financial contract.
I will pay for any property damage caused by my child and acknowledge that efgb is not responsible for students' lost, stolen, or damaged personal property.
I understand that students will only be released from the recreation program to those listed on the Emergency and Pick-up Contacts forms. I understand that the person(s) authorized on the Emergency and Pick-up Contacts forms must be at least 18 years of age and possess a valid picture identification. Siblings under 18 years of age must have written permission by the parent/legal guardian and a valid picture ID to pick up a student from the recreation program should the parent/legal guardian not be able to do so.
Kindly be advised that we accept online applications only. Please remember that an application alone does not guarantee you a spot in one of our classes. A registration fee is required in order for the enrollment process to be finalized. Please contact us if you have any problems completing the application.
Only children entering Kindergarten in 2012-2013 are eligible. If your child is younger, please visit efgb's P'tits Bouts website http://ptitsbouts.efgboston.org/ as the enrollment process is different.
In case of low enrollment in your child's age group, you will be notified by email the option to register again on a neighboring site corresponding to the appropriate age group.
All students, both new and continuing need to register online every academic year and pay the registration fee. Your enrollment is complete only when we receive both your completed registration form and registration fee. The registration fee is not refundable except as in cases 2 and 7 detailed in Withdrawal and Refund paragraph.
The tuition schedule for students who start at the beginning of the school year is available at the tuition page. We kindly ask that parents assume responsibility for verifying the correct amount of payment and the schedule of payments.
Please note: In an effort to preserve natural resources we no longer send paper monthly bills or statements. If you receive a statement, this means that your account is already past due and a $20 Late Fee was applied automatically. Please contact info@efgboston. org to discuss past due accounts.
Payments can be made by check. We do not accept credit cards. Checks should be made out to efgb and sent to POB 626, Lexington MA 02420. If more than one of your children attends efgb, payments can be combined into one check. Each check needs to be clearly marked with student's name(s), Location, and phone number.
efgb offers direct scholarship support. The eligibility for financial aid is based on a needs analysis of the information concerning taxable income, assets, and expenses indicated on standard application form. efgb determines the percentage of need, which will be granted based on the recommendations from the board of directors of efgb. The information is kept anonymous and in the strictest confidence when presented by the President to the Financial Aid Committee.
If you would like to apply for financial aid, please download the following form: http://www. efgboston. org/system/files/efgb_FINANCIAL_AID_2011_2012. pdf.
To apply for Financial Aid please fill out the Application and send the following documents:
- Financial Aid Application
- Last year's tax return
- Three most recent pay subs for every employed family member.
All applications will be reviewed before October 15. You will be notified about the amount of the aid. The Registration Fee and regular first month Tuition must be paid before September 1st regardless of any future financial aid. The application for financial aid has no bearing on child's acceptance into the program.
Application deadline: September 25
Withdrawal and Refund
If you decide to withdraw your child from school, please email info@efgboston. org with the following information:
- Your child's full name
- The date of the last class he/she attended
- The reason for withdrawal.
We always appreciate any feedback from you, so please be as open and as detailed as possible.
Parents wishing to withdraw their child prior to the end of the tuition year must do so in writing to efgb, POB 626, Lexington, MA 02420, 30 days prior to withdrawal. Tuition will not be refunded.
Termination by Efgb
efgb may terminate your child’s enrollment at efgb if the following conditions arise:
- Tuition or annual registration fees are not paid in accordance with the Registration Form stating Payment Option/Policy Refund.
- Insufficient registration and/or budgetary constraints.
- The child is picked up late more than 3 times within the year.
- The child is ill when brought to the program or the parent fails to promptly pick up a sick child more than three (3) times within the year.
- In the judgment of After School Program Director, the program does not meet the developmental or special needs of your child or your child does not meet the minimal linguistic requirements.
- In the judgment of the Program Director, the child’s behavior threatens the physical or mental health of other children in the program.
There will be no refunds, except :
- in case 2
- in case 6 if detected and decided prior to beginning of school year.
Please contact the teacher if your child is sick and will not attend the After School Program on a specific day. If your child will be absent due to vacation, please allow a one-week notice.
Upon arrival, please park on the premice’s parking lot or in the street if there is no parking lot. You must take your child to his/her classroom. The teacher will wait for you there and will have you sign the drop-off form before leaving. You will have to follow the same procedure at pick-up time and sign the pick-up form.
Your children are insured for the two-hours increment only.
As a consequence:
- all children must be picked up on time Monday through Friday (see table above for hours for each site). If picked up late, efgb cannot be held responsible was anything to happen to your child. You thus understand that late pickup that occurs regularly is a clause of termination.
- it will not be accepted that both children and parents linger on the premices once pickup form is signed.
Inclement Weather Policy & Other Closures
When the local schools are closed due to inclement weather, there will be no After School Program. If the schools close early, the After School Program will not meet. You are responsible for listening to the radio and checking your emails when the weather is bad and for leaving your daytime phone number and emergency number if we need to contact you.
Holiday Schedule and Closings
efgb’ closing days will match the local school district closing days. See calendar for details. There will be no refunds or credits towards the monthly tuition for days that After School Program is closed or for personal absences. A make-up week is scheduled from June 4 to June 8 to catch up any cancelled classes up to 2.
Illnesses and Contagious Diseases
efgb requests that parents communicate any changes in their child’s state of health. We realize that children involved in group settings tend to contract illnesses more frequently. efgb requests that you do your best in deciding when to keep your child at home.
Some helpful guidelines:
- Respiratory Illnesses (colds): A runny nose when clear mucus is not necessarily a reason for a child to be kept at home. If the mucus is green, he/she has a fever, etc; the child should stay home.
- Fever/Temperature of 101 degrees or over. A child should be free of fever for 24 hours before returning to school. Exceptions may be an elevated temperature after immunization or prolonged physical activity.
- Other symptoms: parents should be concerned about and use wise discretion regarding unusual listlessness, vomiting (twice or more in the previous 24 hours, unless the vomiting is determined to be due to a non-communicable condition and the child is not in danger of dehydration, headaches, diarrhea, uncomfortable ear aches, teary eyes, unusual rash with a fever or behavior change, until a physician has determined that the illness is not a communicable disease.
- Communicable Diseases: A child should not attend the afterschool program with any communicable disease such as: Chicken pox, measles, mumps, bronchitis, impetigo, unexplained rash, strep throat, conjunctivitis, head lice, scabies, etc.
- It is required that parents alert efgb in the event their child has a communicable disease. Notice will be posted whenever a communicable disease is exposed to the school.
- Antibiotics: A child should be on an antibiotic for 24 hours before returning to efgb. Children do not need to be excluded for other minor illnesses unless they are too sick to participate in program activities, they need more care than the staffing level allows, or they have unusual lethargy, irritability, persistent crying, difficulty breathing, or other signs of possible severe illnesses.
Lice and contagious diseases policy: Non-respect of the policy is a termination clause
RESPONSIBILITIES OF PARENT/LEGAL GUARDIAN OF STUDENTS WITH LIFE-THREATENING ALLERGIES (LTA)
Parent/legal guardian of a student with an LTA (hereafter referred to as “student”) shall:
1. Establish a mutually supportive relationship with open communication between
the student’s teacher, student, other teachers/staff.
2. Inform efgb of student’s LTA(s) prior to the beginning of the school year or as soon as possible following diagnosis by providing all necessary medical information in child information form in parent portal.
3. Recognize that the safest method of allergy avoidance is for student to eat meals provided from home.
4. Provide efgb with all emergency medications prescribed by child's physician:
a. Prescription label must be intact and must NOT expire prior to the end of
the school year. Medications that do expire will not be accepted.
b. The parent/legal guardian is responsible for ensuring that carried or self-administered emergency medication is unexpired for the school year.
c. EpiPen must be brought to class everytime.
d. Student may carry EpiPen with appropriate order to carry and training from licensed health care practitioner. For safety purposes, it is recommended that a back-up medication be provided.
e. Medications in the form of a non-liquid strip, redi-tab, or chewable tablet are preferred if available. Please send a dosing cup with liquid medicine.
5. Provide safe snacks for your child to consume during celebrations and/or emergencies.
6. Be aware that teachers/staff are never responsible for reading labels or making decisions regarding acceptable snacks.
7.Teach child to:
a. Know safe and unsafe foods
b. Know methods for avoiding unsafe foods
c. Recognize the first symptoms of his/her allergic reaction and act fast by telling an adult.
e. Never show or share emergency medication with other students.
f. Never share or trade snacks, lunches, or drinks.
g. Respond with “No thank you” when offered foods that do not come from home or are not allowed.
h. Understand the importance of hand washing with soap and water before and after eating.
17.Determine whether student’s snackbox needs to be isolated from others in the classroom, and communicate with teacher if action is needed.
Discipline and Behavior Management Procedure:
- Teachers systematically establish and implement a classroom system to reinforce positive behaviors (sticker charts, skills belts. . . ). The criteria are given to the children at the beginning of the school year.
- Any maladaptive behavior must be documented (behavior log, ABC data if repeated behaviors etc. . . ) and then archived in the student’s file.
- Teacher must implement strategies to decrease maladaptive behaviors.
- Discussion with student about his behavior with help of behavior log and communication of the facts +the strategies in place to parents (formally or not) followed by email message (with efgb’s directors in cc).
After 3 maladaptive behaviors, formal meeting between teacher and parents to discuss: the documented facts, the strategies that have been tried and their failure, a new action plan to be established collaboratively with parents.
Invitation to this meeting will be sent by email with efgb directors in cc. Following the meeting, a summarizing email will be sent to parents with efgb directors in cc.
- If maladaptive behaviors persist or if action plan not followed by families, efgb directors will formally meet with parents (teacher can be present). Following this meeting parents will have to set up their own action plan. Child can be suspended for a week.
- If no improvement, child will be excluded from program.